The financial institution will be visible in the network but Representative Subscribers will perform all transactions on their behalf (the financial institution will not be able to perform their own transactions in PEXA).

The financial institution will be visible in the PEXA network and can perform their own transactions, or use Representative Subscribers (lawyers or conveyancers) to perform transactions on their behalf. The financial institution will need to meet the eligibility criteria in the Model Participation Rules and sign the PEXA Participation Agreement. 

PEXA provides many operational and organisational benefits to you when you act on behalf of a financial institution. These include:

• Lodge registry instruments with improved efficiency and shorter settlement times.
• Reduce rework with direct access to Land Registry data and pre-lodgement verification.
• Reduce the amount of work to be done post-settlement.
• Improve clients’ certainty and satisfaction by using a transparent process that also removes geographical barriers.

Australian lawyers and conveyancers can join PEXA by registering online. At any stage, you can save your progress and exit the application, allowing you to resume at a later date. If you have any questions, the PEXA Support Centre is on hand to guide you through the registration process.

Any certified lawyer or conveyancer can complete the online registration on behalf of your organisation. However, in the final step of registration, contracts will need to be executed by an authorised signatory (that is, someone who is legally entitled to sign on behalf of your organisation).

Early in the registration process you’ll be asked to nominate a Subscriber Manager. This person will be responsible for administering the account and receiving important notifications. They will also receive the first Digital Certificate.

It’s recommended that you nominate a lawyer or licensed conveyancer for this role.

• Organisational details: ABN and ACN (if applicable)
• Professional details: Relevant certificates or licence
• Financial details: Direct debit account details; trust account and duty disbursement account details (if applicable)
• Names of persons to receive Digital Certificate(s)
• Verification of Identity (VOI)

Digital Certificates and VOI are industry safeguards that conform with the ARNECC regulatory framework.

Those who sign the PEXA Participation Agreement on behalf of your organisation will be required to complete a VOI check. There are a number of ways in which this can be completed and PEXA will provide support to do this.

Digital Certificates encrypt data, ensuring secure electronic signing of documents and the Financial Settlement Schedule in PEXA. Each Subscriber is required to obtain at least one Digital Certificate. The number of Digital Certificates needed will depend on how many people will be signing documents on behalf of your organisation.

Your first Digital Certificate is free and will be issued to your nominated Subscriber Manager. Additional Digital Certificates can be ordered at any stage for $146.74 each. Each one is stored on an encrypted USB Token.

Online registration can be quick and easy, provided you have the required documents and information at hand.

Once you have submitted your completed registration to PEXA (including VOI in approved form), your registration will be reviewed within two business days and finalised if all is in order. If required, your registration can be expedited. To request an expedited registration please contact PEXA.

Your Digital Certificate will be sent through the mail, however if you have an imminent settlement we can faciliate delivery of your Digital Certificate via Express Post. You can start setting up your profile while you wait for it to arrive.

We’re here to help you complete the online registration and answer any questions you may have along the way.

Once you’ve registered, we will email you a welcome pack. This will include step-by-step instructions on how to set up your account so you're ready to start transacting as soon as possible.

The program is open to organisations with in-house Learning and Development, Training or Operational Processing teams. By the end of the program, your training team will be PEXA-accredited facilitators with the confidence, knowledge and skills to deliver PEXA training to your organisation. Click here to view our Train-the-Trainer brochure.

For further information, or to arrange training, contact your Account Manager or training@pexa.com.au

We also offer tailored webinar sessions for your organisation. This can be held at a time of your choice, and access to training materials is provided.

The topics delivered are based on your internal requirements and can include Transfers, Caveats, Settlement Notices and/or Mortgage Processing.

For further information, or to arrange training, contact your Account Manager or training@pexa.com.au

The Australian Institute of Conveyancing offer classroom based sessions on PEXA across Australia. These sessions are highly recommended and give you a great insight into PEXA including compliance requirements, subscriber obligations, completing a PEXA Transfer, Subscriber Administration and updates as new PEXA Functionality is released. Find out more about AIC National's Electronic Conveyancing Accredited (ECA) training here.

Visit the Australian Institute of Conveyancing for more details and to book in.